Being in charge is tough, especially when it comes to organizing audio and video for a big event where even the slightest hiccup could ruin the night. Knowing what you need, how to get it, and how it all works is a huge relief and getting from novice to knowledge as quickly as possible can save a great deal of stress.
We’ve put together this article in order to provide a checklist for you to work through and slowly move towards ensuring your event goes off without a hitch. We’ve been working with video equipment rental in Orlando for long enough to know what our clients are looking for and how to help and we are happy to share that information with you if it might leave a little less hair in the plughole this evening.
Know Your Budget
It may seem like a relatively obvious thing to point out but having your budget set in stone can save a lot of headaches and heartbreaks later down the line. Going into any situation knowing your top end will make sure you don’t break the bank and will also give those that are offering assistance a ballpark to work within to make your dream a reality; even if they have to cut a corner here or there to save a few bucks.
Know What You Need
It’s no use going into video equipment rental in Orlando, or anywhere else for that matter, without a clear idea of what your event staging and requirements are going to be. The best way to get a feel for this is to speak to your speakers/musicians/presenters and ask what they might need. Having worked events like this in the past they already have a good idea what works and what doesn’t. Make use of that knowledge pool.
Know The Market
As with any big purchase don’t just grab up the first offer you’re given, there is no rush and no finite supply. Speak with a few different companies and work out who is providing the best value. The highest quote is not always the best just as the lowest is not always a bargain if it isn’t providing the same service. Get to know the market by talking through and considering different options.
Know Your Venue
Before you make any final commitments it’s a good idea to organize a walkthrough and have a chat with the venue providers themselves. You may find they have all the equipment you need or at least some of it and they can rent it to you or provide it at low to no cost. If they don’t quite have the specs you need for your all singing, all dancing extravaganza then they may at least know a company they’ve worked with well in the past. Don’t waste this resource.
If you are looking for video equipment rental in Orlando feel free to give our friendly team a call today, we’re always happy to provide assistance or advice.